Job Title: Executive Director of Facilities

Location: Omaha Public Schools Service Center, 4041 N. 72nd Street, Omaha, NE 68134

Reports To: Chief Operations Officer, District Operational Services

Work Schedule/FLSA Status: 12 month/Exempt

Salary Schedule: Non-Negotiated 27E

Start Date: TBD – will work with candidate for a start date within the current school year

Position Function: The Executive Director of Facilities is responsible for overseeing, coordinating, and managing the responsibilities of the Facility Maintenance, Facility Operations (Custodial Services), and Facility Planning Divisions. These divisions are responsible for ensuring clean, safe, sanitary environments that support learning through managing building repairs, building cleanliness, upkeep of grounds, as well as remodeling, and construction. The Executive Director ensures program integration with other departments and external agencies while ensuring compliance with Federal Programs and Regulations, State Programs and Regulations, and Local ordinances and Building Codes. This individual will establish strong standards of professional ethics when relating to staff, students, parents, administration, and the community. The Executive Director of Facilities will work in collaboration with the central office and building administrators to ensure that District goals are met.

Qualifications

Minimum of a Bachelor's Degree required with major emphasis in Facilities Management, Business Management, Public Administration, Architectural /Construction related fields.

Minimum of five years of supervisory/project management with K-12 school experience preferred.

Ability to perform duties with awareness of all district requirements and Board of Education policies and procedures.

Strong organizational, office management and time management skills including the ability to handle multiple projects with minimal supervision and meeting strict deadlines.

Demonstrate knowledge and proficiency in the principles, methods and techniques of administrative responsibilities in areas such as budgeting, organization, coordination, and staffing.

Proficient knowledge and use of Microsoft software, project collaboration and facility management software systems experience preferred.

Ability to carry out assignments which include fact gathering, organization of materials, evaluation of data, and recommendations for actions based on data.

Knowledge of State, local statues, protocols, codes and regulations pertaining to generally accepted commercial industry standards.

Knowledge of State and local statues and protocols related to construction and maintenance contracting.

Strong leadership skills and thorough understanding of district design and facility standards.

Ability to communicate effectively and clearly, both orally and in writing, and prepare documents and reports for both internal and external audiences.

Ability to facilitate large and small group processes.

Skills pertinent to positive human relationships and the ability to work effectively with staff members and community in a multicultural urban setting.

Essential Performance Responsibilities

Lead the Facilities Division staff in a positive and productive manner to reach District goals.

Develop and implement practices and procedures which drive the work of the Facilities Division.

Monitor organization and staffing information for Facilities, develop performance expectations and perform employee evaluations of staff reporting to the Executive Director.

Develop and provide Professional Learning for staff to improve employee skills and efficiency and knowledge of District procedures.

Participate in the preparation of and monitor the various budgets and expenditures of Facilities divisions including the budgets for long range planning.

Participate in negotiations to purchase or rent property and buildings for the expansion of school sites or buildings to meet educational and program needs.

Assist in the preparation and development of the District's long-range school facility program for new school construction or school renovations.

Act as the primary point of contact and communication between the District, federal, state and local regulatory authorities, professional services related to document submittals, code and regulation compliance.

Work with Facilities divisions and District committees to implement new procedures to meet federal, state and local regulations, board policy revisions and educational program changes.

Oversee the development and administration of contracts within the areas of responsibility including professional services and construction contracts and activities.

Participates in and facilitates planning process meetings with staff, community and consultants in developing educational specifications, schematic concepts and other documents required by the District.

Participate with the planning, design and construction of capital improvements including new buildings, renovation and modernization projects.

Support all bond related work ensuring that facilities meet district requirements and standards.

Serve as a member of the Facility Planning Utilization Committee, Student Assignment Planning Committee, Citizen Bond Oversight Committee, as well as other key district committees or initiatives as assigned.

Assist the Chief Operations Officer in preparation and presentation of agenda items, special reports and other documents for school board review and approval or for community presentations.

Respond to emergency situations during or after normal working hours for resolving immediate building, safety, or security concerns.

Maintain professional and continuing educational requirements and technical knowledge by attending educational workshops, reviewing professional publications, and participating in professional organizations.

Attends and participates in planning, coordination, construction, community and special meetings including those that occur during the evening.

Additional Duties: Assists with additional duties as assigned by the Superintendent of Schools, the Chief Operations Officer or designee.

*NOTE: The statements herein are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

Equipment: This position requires the ability to use basic office equipment such as computers, copiers, scanners, and fax machines as well as video recording equipment. Employees must always comply with OPS guidelines for equipment use. Position may require the individual to work in or around a construction site involving heavy machinery.

Travel: Frequent travel between schools and central offices will be required. Occasional travel outside of Omaha or Nebraska will be required.

Physical and Mental Demands:

Regular attendance is important

Occasional evening and weekend work may be required

Ability to work in construction zones or mechanical areas safely

Ability to perform tasks independently

Ability to work extended hours on short notice may be required

Works in standard office environment

Ability to travel in and outside of Omaha as requested

Ability to correspond verbally and written at a high level

Ability to represent OPS to community, media and governmental agencies

Interrelations:

Contact with personnel within the district and with customers and vendors and state/federal personnel.

Will be working under the direct supervision of the Chief Operations Officer in order to complete day to day tasks.

Will be working with a diverse population requiring the ability to handle all situations with tact and diplomacy.

Must understand and respond appropriately to customer needs and maintain a positive attitude with all customers and colleagues.

Expected to interact with all internal and external stakeholders in a friendly, professional manner and provide quick, responsive customer service.

Employee Punctuality and Appearance:

For OPS to operate effectively, employees are expected to perform all assigned duties and work all scheduled hours during each designated workday, unless the employee has received approved leave

Any deviation from assigned hours must have prior approval from the employee's supervisor

All employees are required to report to work dressed in a professional manner that reflects a positive image of Omaha Public Schools and is appropriate for their position.

Terms of Employment

This position is treated as a full-time exempt position. The terms of your employment will be governed by applicable state laws regulating employment in a Nebraska public school and Board of Education policies, as those laws and policies may change from time to time. If your position is represented by a collective bargaining representative, then your employment will also be governed by a negotiated agreement between OPS and that collective bargaining representative. The offer of employment is contingent upon:

Terms of employment are contingent upon:

A background check which demonstrates background is acceptable for the position sought and working with or around students.

Verification of U.S. Citizenship or legal authorization to work in the United States.

Successful completion of a tuberculosis skin test (if required by federal law for your position).

Omaha Public Schools does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), marital status, sexual orientation, disability, age, genetic information, gender identity, gender expression, citizenship status, veteran status, political affiliation or economic status in its programs, activities, employment, and provides equal access to the Boy Scouts and other designated youth groups. The following individual has been designated to handle inquiries regarding the non-discrimination policies: Director for the Office of Equity and Diversity, 3215 Cuming Street, Omaha, NE 68131. (531-299-0307)

The Omaha Public School District is committed to providing access and reasonable accommodation in its services, programs, activities, education, and employment for individuals with disabilities. To request disability accommodation in the application process please contact the human resources department at 531-299-0240.